GDPR AI Compliance Checklist

Comprehensive compliance framework for AI systems processing personal data under GDPR

Overall Progress

0%

0 of 8 items completed

Required Items

0/6

Critical compliance items

Categories

7

Compliance areas covered

AI Training Data InventoryRequired

Data Governance

Create and maintain a comprehensive inventory of all personal data used in AI training and processing.

Implementation Guidance:

Document data sources, categories of personal data, processing purposes, and retention periods for all AI training datasets.

Evidence & Documentation:

  • Data inventory spreadsheet
  • Data flow diagrams
  • Processing records

Establish Lawful Basis for AI ProcessingRequired

Legal Compliance

Identify and document the lawful basis for processing personal data in AI systems under Article 6 GDPR.

Implementation Guidance:

Determine appropriate lawful basis (consent, legitimate interest, contract, etc.) and document the assessment.

Evidence & Documentation:

  • Legal basis assessment
  • Privacy notices
  • Consent records

Automated Decision-Making ComplianceRequired

Individual Rights

Implement safeguards for automated decision-making under Article 22 GDPR.

Implementation Guidance:

Provide meaningful information about the logic involved and implement human review processes for significant decisions.

Evidence & Documentation:

  • Decision-making documentation
  • Human review procedures
  • Appeal mechanisms

Data Minimization for AI SystemsRequired

Data Protection Principles

Ensure AI systems process only necessary personal data for specified purposes.

Implementation Guidance:

Regularly review and minimize data collection, implement data reduction techniques, and document necessity assessments.

Evidence & Documentation:

  • Data minimization assessment
  • Feature selection documentation
  • Regular review logs

AI-Specific Consent Collection

Consent Management

Implement clear, specific consent mechanisms for AI processing where consent is the lawful basis.

Implementation Guidance:

Provide granular consent options, clear information about AI processing, and easy withdrawal mechanisms.

Evidence & Documentation:

  • Consent forms
  • Consent management system
  • Withdrawal procedures

AI Privacy Impact Assessment (PIA)Required

Risk Assessment

Conduct comprehensive privacy impact assessments for high-risk AI processing activities.

Implementation Guidance:

Assess privacy risks, implement mitigation measures, and document the assessment process and outcomes.

Evidence & Documentation:

  • Completed PIA document
  • Risk mitigation plan
  • Stakeholder consultation records

Data Subject Rights ImplementationRequired

Individual Rights

Implement procedures to handle data subject rights requests in AI contexts.

Implementation Guidance:

Establish processes for access, rectification, erasure, and portability requests affecting AI systems.

Evidence & Documentation:

  • Rights handling procedures
  • Response templates
  • Technical implementation documentation

International Data Transfer Compliance

Data Transfers

Ensure compliance for cross-border data transfers in AI development and deployment.

Implementation Guidance:

Implement appropriate safeguards (adequacy decisions, SCCs, BCRs) for international AI data processing.

Evidence & Documentation:

  • Transfer impact assessments
  • Standard contractual clauses
  • Adequacy decision documentation

Legal References & Sources

GDPR Articles

  • • Article 6: Lawfulness of processing
  • • Article 13-14: Information to be provided to data subjects
  • • Article 22: Automated individual decision-making, including profiling
  • • Article 25: Data protection by design and by default
  • • Article 35: Data protection impact assessment
  • • Articles 12-23: Data subject rights

Regulatory Guidance

  • • European Data Protection Board Guidelines on AI
  • • ICO Guidance on AI and Data Protection
  • • CNIL Recommendations on AI Systems
  • • Article 29 Working Party Guidelines on Automated Decision-Making
  • • EDPB Guidelines on Data Protection Impact Assessment

Legal Disclaimer: This checklist provides general guidance based on current GDPR requirements and regulatory guidance. It should not be considered as legal advice. Always consult with qualified data protection professionals and legal counsel for your specific circumstances and jurisdiction.

Next Steps & Recommendations

Immediate Actions

  • Complete all required checklist items
  • Conduct privacy impact assessment
  • Document lawful basis for AI processing
  • Implement data subject rights procedures

Ongoing Compliance

  • Regular compliance audits and reviews
  • Staff training on GDPR and AI
  • Monitor regulatory developments
  • Update procedures as AI systems evolve